Simplifying Saudi Visa Systems Through Code
How we built a smart visa management system that streamlines documentation, eligibility checks, and real-time status tracking — all within a unified platform.
Saudi Arabia's visa process involves complex workflows and heavy documentation. We built a platform that brings clarity and automation to this process — helping businesses and individuals navigate it with ease.
The Complexity of Saudi Visa Systems
Different visa types — work, business, family visit, or investor — come with different requirements. Manual tracking leads to delays, missing documents, and confusion, especially for companies managing multiple applicants at once.
Our Approach
We created a central system that:
- Unifies all visa workflows in one guided interface
- Supports smart document uploads with OCR-based data extraction
- Helps determine visa eligibility based on rules and previous cases
- Gives users full visibility into their application's progress
- Enables internal teams to manage submissions and validations efficiently
Technical Architecture
The platform is built on a modern stack:
- React + TypeScript frontend
- Node.js (Express) backend
- PostgreSQL for core data management
- Redis for sessions and workflow state
- OCR engine for parsing official documents
Key Features
- Smart forms tailored to visa types
- Real-time document validation and feedback
- Status tracking dashboard for applicants and admins
- Reminders and notifications for missing or expiring documents
- Multi-language support for international users
Impact
Part of the broader SetupInSaudi ecosystem, our visa system has processed thousands of applications and significantly reduced manual effort. It streamlined internal operations while keeping applicants informed — cutting internal processing time by over 70%.